Privacy Policy

Kochi University Official Website: Privacy Policy

April 25, Heisei 31
Decision by the Director (in charge of Regional Affairs, International Affairs, Public Relations, and Investor Relations)

1. Basic Concepts

Kochi University, a National University Corporation (hereinafter referred to as “the University”), operates the official Kochi University website (URL: http://www.kochi-u.ac.jp/ ; hereinafter referred to as “this site”) to ensure the smooth operation of the services provided on the site (provision of information via the website, requests for materials, and handling of various inquiries). The University will handle the collected information appropriately and strictly within the scope of the intended purposes.

2. Regarding the Collection of Information

  1. This website automatically collects information such as users' Internet domain names, IP addresses, and details regarding their browsing activity on this site.
  2. This website collects personally identifiable information—such as your name, address, phone number, and email address—as well as the details of your inquiry when you enter and submit this information via the website’s input form. Additionally, if you contact us via email, in addition to this information, the sender’s email address will be displayed to the university.
  3. This site uses Google Analytics to track site usage. Google Analytics collects anonymous traffic data using cookies; however, this data is strictly “anonymous,” so there is no need to worry about individuals being identified.

* For information regarding the Google Analytics Terms of Service and Privacy Policy, please visit the Google Analytics website.

3. Purpose of Use

  1. The information collected in Section 2.1 will be used as a reference to ensure the smooth operation of the services provided by this site.
  2. 2. The information collected in Section 2.2 will be forwarded to the appropriate department at this university depending on the nature of your inquiry, and we may use that information to contact you.

4. Scope of Use and Disclosure

Except in cases where prior consent has been obtained from the individual, where illegal acts such as unauthorized access or threats have occurred, where a disclosure request has been made in accordance with laws and regulations, or where there are other special reasons, the University will not use the collected information for any purpose other than those described in “3. Purpose of Use,” nor will it provide such information to third parties. However, the University may publish statistical information that does not identify specific individuals (such as this website’s access data and user attributes).

5. Safety Measures

  1. The University will take the necessary measures to prevent the leakage, loss, or damage of collected information and to ensure the proper management of such information.
  2. If we outsource the handling of collected information to a third party, we will take the necessary measures to ensure the proper management of the information, such as entering into a confidentiality agreement with the contractor or recipient.
  3. If a user submits a request for the disclosure, correction, or suspension of use of the information we have collected, we will respond as promptly as possible within reasonable limits. However, this does not apply if we determine that doing so would infringe on the rights of a third party or significantly hinder the performance of our business operations.

6. Scope of Application

This Privacy Policy applies to this website ( http://www.kochi-u.ac.jp/ ) only.

7. Other

  1. This Privacy Policy may be revised as necessary.
  2. In addition to the provisions set forth in this Privacy Policy, the protection of personal information at this university will be carried out appropriately in accordance with the Regulations on the Proper Management of Personal Information Held by Kochi University, a National University Corporation.