How to Request a Certificate of Graduation
If you wish to request a certificate after graduation (or completion of your program), please visit the Certificate Office at your respective campus in person or submit your request by mail.
Please note that we do not accept requests by phone or email.
If you have any questions or concerns, please contact the Certificate Office at your respective campus by phone.
About Issuance Fees
The university charges a fee for issuing certificates for graduates and program completers.
Eligible for fees
Graduates, program completers, students who have withdrawn, and students who have been dismissed (Except when the application is submitted in the fiscal year in which the date of graduation, completion, withdrawal, or expulsion falls.)
*Includes non-degree students such as auditors and research students.
Issuance fee: (per copy)
Certificate in Japanese 300 yen
*Certificates of credit completion for the Japanese Language Teacher Training Program are issued in Japanese.
Certificate in English 500 yen
Payment Methods
(1) For requests submitted by mail
Please transfer the payment to the designated Japan Post Bank account:
【Designated Account】
Japan Post Bank 01610-5-129391
(Account Holder) Kochi University
*Example of how to fill out the form (For an example of how to fill out the payment slip,Here(Click here)
*Please make your payment at a Japan Post Bank (post office) counter using the designated form provided by the post office. (Please do not use Japan Post Direct or similar services.)
*Please be sure to write "Certificate" in the "Remarks" section of the bank transfer form.
*Any fees associated with the bank transfer are the responsibility of the applicant.
*Please be careful to ensure there are no overpayments or underpayments.
(2) When submitting a claim in person
After applying at the certificate issuance office on each campus, please pay in cash at the accounting office.
*Please bring the exact amount to avoid receiving change, and visit during weekdays from 8:30 AM to 12:00 PM or 1:00 PM to 5:00 PM. (Please note that transactions cannot be processed between 12:00 PM and 1:00 PM due to the lunch break.)
Regarding the processing time for issuance
For general certificates such as "Graduation (Completion) Certificates" and "Transcripts," the processing time from receipt to shipment is approximately 2 to 3 business days (excluding weekends and holidays).
Please note that "Certificates in English," "Academic Ability Certificates," and "Certificates of Course Completion" for qualifications may take approximately one week or longer to process after receipt, depending on the content of the certificate.
Please note that the type and format of the “Certificate of Academic Achievement” may vary depending on your course credits and teaching experience; therefore, please be sure to contact the relevant office in advance.
Please note that processing may take longer if your request falls during the year-end and New Year holidays or summer break, or if the required documents are incomplete (e.g., missing information or inaccuracies) or if we are unable to confirm receipt of payment.
How to Apply
*For privacy protection purposes, we require you to present or submit identification documents for identity verification. We apologize for any inconvenience this may cause and appreciate your cooperation.
*The personal information you provide for identity verification will be used solely for the purpose of issuing certificates and will not be used for any other purpose.
If you are visiting the campus in person
Excluding weekends, holidays, the year-end and New Year’s holidays, and the summer shutdown period,Weekdays 8:30 AM–5:00 PMPlease visit the office in charge of issuing certificates at your respective campus by that date.
Please note that in order to verify your identity,Documentation verifying your identityPlease present your driver's license, passport, student ID, or similar document.
Apply at the Certificate Issuance Counter
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Payments can be made at the accounting desk (Note: No transactions are accepted between 12:00 PM and 1:00 PM due to lunch break.)
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Certificate issuance at the Certificate Issuance Counter ( Excluding certificates that cannot be issued on the same day )
*If you would like to confirm in advance whether a certificate can be issued on the same day, please call us.
If applying by mail
Please send the following items—(1) “Certificate Issuance Request,” (2) a self-addressed stamped envelope, (3) identification documents, and (4) the “Direct Deposit Request Form and Receipt”—to the Certificate Issuance Office listed below.
*Please be sure to write “Certificate Issuance Request Enclosed” in red on the front of the envelope and clearly indicate your name and address on the back.
(1) Application for Issuance of a Certificate
Please download and use the "Certificate Issuance Request Form." (For an example of how to fill out the "Certificate Issuance Request Form,"Here(Please click here.)
Alternatively, please fill in the following information on a blank sheet of paper or stationery.
- Date of application, full name, and phonetic spelling (if your name has changed since enrollment, please provide both names)
*If submitting an English-language certificate, please also include the Romanized spelling. - Phone number, email address:
*Please provide a work or mobile phone number where you can be reached reliably during business hours. - Address
- Date of Birth (Era Name)
- The college, department, or program from which you graduated (or completed)
- Student ID Number:
*Please enter this number if you remember it. - Year of graduation (completion) or month and year of graduation (completion)
- Type and number of certificates, total amount
*If you need a "Certificate of Academic Achievement" to obtain a teaching license, please specify the license category for which the certificate is being issued (e.g., Junior High School Type 1 [Social Studies], etc.). - Purpose of use or recipient (e.g., to be submitted to the XX Certification Association for the purpose of obtaining certification, etc.)
Important Notes
- Sealed
For “Certificates of Academic Record (Credits Earned),” “Certificates of Academic Ability” (certificates required to obtain a teaching license), certificates listing grades or credit hours, and certificates in English, we will place them in a Kochi University certificate envelope (Long Type 40) marked “Do Not Open” and issue them in a sealed envelope.Other certificates, such as "Certificates of Graduation (Completion)," are not placed in "Opened Invalid" envelopes; therefore, please request this service if you wish to have them sealed. Additionally, if you wish to have multiple certificates sealed together in a single envelope, please indicate this in your request. - Regarding Certificates for Non-Degree Students
Please indicate your faculty and period of enrollment on the application form. - If you need a certificate confirming the completion of forms such as the school report, please contact the relevant teacher in advance.
- If there is a designated form, please send it to us.
(2) Return envelope
Envelope size: Long No. 3 or Square No. 2
*Certificates are A4 size. For sealed certificates, fold the document into quarters, place it in the Kochi University Certificate Envelope (Sealed Envelope), and seal it.
Please clearly indicate the recipient’s information (postal code, address, and name) and affix the required postage.
*Please address the envelope to the applicant or the authorized representative (agent) listed on the power of attorney.
The university will not send it directly to the recipient.
Postage rates vary depending on the number of certificates and sealed envelopes, as well as the size and weight of the return envelope.
Below are approximate weights for certificates and envelopes. Please calculate the postage based on the total weight and affix stamps to the return envelope.
You may also use Letter Pack.
| Types of Certificates | Weight (g/piece) | Notes |
|---|---|---|
| Certificate of Graduation or Completion (in Japanese) | 6 | No seal |
| Certificate of Graduation or Completion (in English) | 11 | Sealed |
| Transcript (in Japanese) | 9 | Sealed |
| Official Transcript (in English) | 16 | Sealed |
| Certificate of Academic Achievement | 9 | Sealed |
| Certificate of Qualification as a Curator | 6 | No seal |
| Certificate of Enrollment | 6 | No seal |
| Other | *Please contact us for weight information. | |
| Types of Return Envelopes | Weight (g/sheet) | Notes |
| No. 3 Long | 6 | Standard-sized mail |
| Square No. 2 | 23 | Non-standard-sized mail (within size limits) |
| Sealed envelope | Weight (g/sheet) | Notes |
| Sealed envelope | 4 | Regarding Certificates Without Sealing: If sealing is required, please indicate this on the application form and contact . Please also include the weight of the sealed envelope when calculating the postage. |
| Postage | |
| Standard-sized mail | |
|---|---|
| 50 grams or less | 110円 |
| Non-standard-sized mail (within specifications) : Longest side up to 34 cm, shortest side up to 25 cm, thickness up to 3 cm, and weight up to 1 kg | |
| 50 grams or less | 140円 |
| 100 grams or less | 180円 |
| 150 grams or less | 270円 |
| 250 grams or less | 320円 |
| 500 grams or less | 510円 |
*If you wish to send your mail by express delivery, please affix additional stamps equivalent to the express delivery fee. Express delivery fee: 300 yen for up to 250g (added to the basic fee)
(3) A copy of a document verifying your identity (such as a driver’s license or passport)
This document is required to verify that the application is being submitted voluntarily by the individual concerned, in accordance with personal information protection regulations.
Please note that this information will not be used for any purpose other than issuing certificates.
*Please note that blurry or incomplete images will be considered invalid.
*Please submit a copy of the document that does not include your My Number.With the introduction of the My Number system, some official documents are now issued with an individual number (My Number) included. When submitting documents for identity verification, if your My Number is listed, please cover that section before submitting a copy.
(4) "Direct Deposit Request Form and Receipt" (copies accepted)
Please ensure that the amount paid for the issuance fee is exactly correct.At a Japan Post Bank (Post Office) counterPlease use the form provided by the post office to make your payment. (Any transfer fees incurred when depositing funds into the designated account will be the responsibility of the applicant.)
*Please note that we cannot issue the certificate if the payment does not cover the issuance fee or if we are unable to confirm receipt of the payment. Additionally, please be aware that we cannot refund any amount exceeding the required fee.
Please note that we will not return the "Transfer Payment Request Form and Receipt"; if you need the original, please attach a copy.
(5) Other Important Notes
1) A fee is required for the issuance of certificates for all former members, butFor those who graduated or completed their program within the current academic year, there is no fee for issuing certificates.
2) If you reside overseas, you must submit your application through a representative in Japan. If you do not have a representative in Japan, please contact the address and department listed below.
3) Request for a certificate by an agent
A power of attorney and copies of the identification documents listed in (3) above for both the applicant and the representative are required.
While there is no specific format for the power of attorney, please handwrite the following information:
・Date the Power of Attorney was created
・Agent’s address, phone number, name, and date of birth
・Scope of authorization (e.g., “I hereby authorize the above-named person to apply for and receive one English-language graduation certificate on my behalf”)
・Applicant’s address, contact information, name, seal, and date of birth
Please download and use the following documents as needed.
4) Issuance of Certificates After a Name Change
As a general rule, we do not issue certificates under a name that has been changed. Certificates are issued under the name used at the time of graduation.
If you require a certificate issued under your new name, please contact the following office or the designated department by phone in advance before requesting the certificate.
5) Regarding Teaching Licenses
For inquiries regarding the issuance of certificates of teaching license conferral, as well as the amendment or reissuance of teaching licenses, please contact the Board of Education that issued your license.
Please note that if you received your teaching license from this university upon graduation, please contact the Kochi Prefectural Board of Education, which serves as the central application office for university-issued teaching licenses.
6) If you wish to obtain a "Certificate of Qualifications Required for Appointment as a Social Welfare Officer," please request a "Certificate of Graduation" and a "Transcript."
Billing Address and Contact Information
Please note that the billing address and contact point will vary depending on your department at the time of graduation (or program completion).
Asakura Campus
2-5-1 Akebono-cho, Kochi City, 780-8520
Academic Affairs Office, Certificates Section
Tel: (088) 844-8261
Fax: (088) 844-8367
≪Affiliation≫
Faculties: Faculty of Liberal Arts and Sciences, Faculty of Humanities, Faculty of Humanities and Social Sciences, Faculty of Education, Faculty of Science, Faculty of Science and Engineering, Faculty of Regional Collaboration, Tosa Sakigake Program(International Human Resources Development Course and Green Science Human Resources Development Course)
Graduate Schools: Graduate School of Humanities and Social Sciences, Graduate School of Education, Graduate School of Science, Graduate School of Integrated Human and Natural Sciences (Humanities and Social Sciences, Education, Science, Engineering, Regional Collaboration, Tosa Sakigake Program Green Science Human Resources Development Course, Applied Natural Sciences, Advanced Teacher Education)
Oka-Toyo Campus
783-8505 Koren, Oka-Toyo-cho, Nankoku City
Faculty of Medicine / Hospital Administration Office, Student Affairs Section
Tel: (088)888-0394(Undergraduate Affairs) … Undergraduate Programs
Tel: (088) 880-2263 (Graduate Affairs) … Graduate Programs
Fax: (088) 880-2264 (Undergraduate and Graduate Programs)
≪Affiliation≫
Undergraduate School: School of Medicine
Graduate School: Graduate School of Medical Sciences and Graduate School of Integrated Human and Natural Sciences (Major in Medical Science, Major in Nursing, Major in Medicine)
Monobe Campus
200 Monobe-Otsu, Nankoku City, 783-8502
Monobe General Affairs Section, Academic Affairs Office
Tel: (088) 864-5113
Fax: (088) 864-5134
≪Affiliation≫
Undergraduate Schools: Faculty: Faculty of Agriculture, Faculty of Agriculture, Forestry and Marine Sciences, Tosa Sakigake Program (Life and Environmental Human Resources Development Course)
Graduate School: Graduate School of Agriculture, Graduate School of Kuroshio Marine Science, Graduate School of Integrated Human and Natural Sciences; Department of Agriculture, Department of Kuroshio Integrated Sciences