卒業生・修了生の証明書の請求方法
【お知らせ】
本学では、夏季一斉休業等により、８月８日（土）～８月16日（日）の期間、証明書発行業務を休止致します。
証明書が必要な方は、お早めにご請求ください。
ご理解、ご協力のほど、よろしくお願いいたします。
卒業（修了）後、証明書の発行を請求する場合は、各キャンパスの証明担当窓口に直接お申込みに来られるか、郵送によりお申込みください。
電話及びE-mailでのお申込みは受け付けておりませんのでご了承ください。
少しでも不明な箇所や、気にかかることがある場合は、各キャンパスの証明担当窓口に電話により確認をしてください。
About Issuance Fees
The university charges a fee for issuing certificates for graduates and program completers.
Eligible for fees
卒業生、修了生、退学者、除籍者（科目等履修生、研究生等の非正規生を含む。）
※ただし、卒業、修了、退学または除籍の日の属する年度に申請する場合を除く。
例：令和8年３月23日卒業の場合
令和8年３月31日まで無料、令和8年４月1日より有料
Issuance fee: (per copy)
Certificate in Japanese 300 yen
*Certificates of credit completion for the Japanese Language Teacher Training Program are issued in Japanese.
Certificate in English 500 yen
Payment Methods
(1) For requests submitted by mail
Please transfer the payment to the designated Japan Post Bank account:
【Designated Account】
Japan Post Bank 01610-5-129391
(Account Holder) Kochi University
*Example of how to fill out the form (For an example of how to fill out the payment slip,(Click here)
*Please make your payment at a Japan Post Bank (post office) counter using the designated form provided by the post office. (Please do not use Japan Post Direct or similar services.)
*Please be sure to write "Certificate" in the "Remarks" section of the bank transfer form.
*Any fees associated with the bank transfer are the responsibility of the applicant.
*Please be careful to ensure there are no overpayments or underpayments.
(2) When submitting a claim in person
各キャンパスの諸証明担当窓口でお申込み後、経理担当窓口で現金によるお支払い
※お釣りの出ないように手数料をご用意いただき、平日の8：30～12：00、または13：00～17：00にお越しください。（12：00～13：00は昼休みのため手続き不可。）
Regarding the processing time for issuance
受付から発送までの期間は、和文の「卒業（修了）証明書」や「成績証明書」等の一般的な証明書であれば、土日、祝日等を除き、2～３日程度です。
「英文証明書」、「学力に関する証明書」及び資格の「単位修得証明書」等は、受付後一週間程度（内容によってはそれ以上）かかる場合がありますので、ご了承ください。
Please note that the type and format of the “Certificate of Academic Achievement” may vary depending on your course credits and teaching experience; therefore, please be sure to contact the relevant office in advance.
Please note that processing may take longer if your request falls during the year-end and New Year holidays or summer break, or if the required documents are incomplete (e.g., missing information or inaccuracies) or if we are unable to confirm receipt of payment.
How to Apply
※個人情報保護の観点から、本人確認のため、身分証明書の提示や提出をお願いしております。ご面倒をおかけしますが、ご協力をお願いいたします。
※本人確認のためにご提出いただいた個人情報につきましては、証明書発行業務のみに使用し、その他の目的では使用いたしません。
If you are visiting the campus in person
Excluding weekends, holidays, the year-end and New Year’s holidays, and the summer shutdown period,Weekdays 8:30 AM–5:00 PMPlease visit the office in charge of issuing certificates at your respective campus by that date.
Please note that in order to verify your identity,Documentation verifying your identity（運転免許証、パスポート等）の提示をお願いします。
＜手続きの流れ＞
➀証明担当窓口でお申込み
⇩
➁経理担当窓口で発行手数料のお支払い
※お釣りの 出ないように 手数料をご用意ください。
12：00～13：00は昼休みのため手続き不可 。
⇩
➂証明担当窓口で証明書の交付（即日交付できない証明書は除く）
※証明書が即日交付できるものか事前に確認したい場合は、お電話ください。
If applying by mail
Please send the following items—(1) “Certificate Issuance Request,” (2) a self-addressed stamped envelope, (3) identification documents, and (4) the “Direct Deposit Request Form and Receipt”—to the Certificate Issuance Office listed below.
*Please be sure to write “Certificate Issuance Request Enclosed” in red on the front of the envelope and clearly indicate your name and address on the back.
(1) Application for Issuance of a Certificate
Please download and use the "Certificate Issuance Request Form." (For an example of how to fill out the "Certificate Issuance Request Form,"(Please click here.)
Alternatively, please fill in the following information on a blank sheet of paper or stationery.
- Date of application, full name, and phonetic spelling (if your name has changed since enrollment, please provide both names)
*If submitting an English-language certificate, please also include the Romanized spelling. - Phone number, email address:
*Please provide a work or mobile phone number where you can be reached reliably during business hours. - Address
- Date of Birth (Era Name)
- Faculty, Department, or Program from which you graduated (completed)
- Student ID Number:
*Please enter this number if you remember it. - Year of graduation (completion) or month and year of graduation (completion)
- Type and number of certificates, total amount
*If you need a "Certificate of Academic Achievement" to obtain a teaching license, please specify the license category for which the certificate is being issued (e.g., Junior High School Type 1 [Social Studies], etc.). - Purpose of use or recipient (e.g., to be submitted to the XX Certification Association for the purpose of obtaining certification, etc.)
Important Notes
- Sealed
For “Certificates of Academic Record (Credits Earned),” “Certificates of Academic Ability” (certificates required to obtain a teaching license), certificates listing grades or credit hours, and certificates in English, we will place them in a Kochi University certificate envelope (Long Type 40) marked “Do Not Open” and issue them in a sealed envelope.Other certificates, such as "Certificates of Graduation (Completion)," are not placed in "Opened Invalid" envelopes; therefore, please request this service if you wish to have them sealed. Additionally, if you wish to have multiple certificates sealed together in a single envelope, please indicate this in your request. - Regarding Certificates for Non-Degree Students
Please indicate Faculty and period of enrollment on the application form. - If you need a certificate confirming the completion of forms such as the school report, please contact the relevant teacher in advance.
- 所定の用紙がある場合にはその用紙を同封してください。
(2) Return envelope
Envelope size: Long No. 3 or Square No. 2
*Certificates are A4 size. For sealed certificates, fold the document into quarters, place it in the Kochi University Certificate Envelope (Sealed Envelope), and seal it.
Please clearly indicate the recipient’s information (postal code, address, and name) and affix the required postage.
*Please address the envelope to the applicant or the authorized representative (agent) listed on the power of attorney.
The university will not send it directly to the recipient.
Postage rates vary depending on the number of certificates and sealed envelopes, as well as the size and weight of the return envelope.
Below are approximate weights for certificates and envelopes. Please calculate the postage based on the total weight and affix stamps to the return envelope.
You may also use Letter Pack.
| Types of Certificates | Weight (g/piece) | Notes |
|---|---|---|
| Certificate of Graduation or Completion (in Japanese) | 6 | No seal |
| Certificate of Graduation or Completion (in English) | 11 | Sealed |
| Transcript (in Japanese) | 9 | Sealed |
| Official Transcript (in English) | 16 | Sealed |
| Certificate of Academic Achievement | 9 | Sealed |
| Certificate of Qualification as a Curator | 6 | No seal |
| Certificate of Enrollment | 6 | No seal |
| Other | *Please contact us for weight information. | |
| Types of Return Envelopes | Weight (g/sheet) | Notes |
| No. 3 Long | 6 | Standard-sized mail |
| Square No. 2 | 23 | Non-standard-sized mail (within size limits) |
| Sealed envelope | Weight (g/sheet) | Notes |
| Sealed envelope | 4 | Regarding Certificates Without Sealing: If sealing is required, please indicate this on the application form and contact . Please also include the weight of the sealed envelope when calculating the postage. |
| Postage | |
| Standard-sized mail | |
|---|---|
| 50 grams or less | 110円 |
| Non-standard-sized mail (within specifications) : Longest side up to 34 cm, shortest side up to 25 cm, thickness up to 3 cm, and weight up to 1 kg | |
| 50 grams or less | 140円 |
| 100 grams or less | 180円 |
| 150 grams or less | 270円 |
| 250 grams or less | 320円 |
| 500 grams or less | 510円 |
*If you wish to send your mail by express delivery, please affix additional stamps equivalent to the express delivery fee. Express delivery fee: 300 yen for up to 250g (added to the basic fee)
(3) A copy of a document verifying your identity (such as a driver’s license or passport)
This document is required to verify that the application is being submitted voluntarily by the individual concerned, in accordance with personal information protection regulations.
証明書発行業務以外の目的に使用することはありません。
*Please note that blurry or incomplete images will be considered invalid.
*Please submit a copy of the document that does not include your My Number.With the introduction of the My Number system, some official documents are now issued with an individual number (My Number) included. When submitting documents for identity verification, if your My Number is listed, please cover that section before submitting a copy.
(4) "Direct Deposit Request Form and Receipt" (copies accepted)
Please ensure that the amount paid for the issuance fee is exactly correct.At a Japan Post Bank (Post Office) counterPlease use the form provided by the post office to make your payment. (Any transfer fees incurred when depositing funds into the designated account will be the responsibility of the applicant.)
※発行手数料に不足があった場合や入金の確認ができない場合は、証明書の発行ができません。また、必要金額を超える入金があった場合、差額について返還いたしかねますのでご注意ください。
Please note that we will not return the "Transfer Payment Request Form and Receipt"; if you need the original, please attach a copy.
(5) Other Important Notes
1) A fee is required for the issuance of certificates for all former members, butFor those who graduated or completed their program within the current academic year, there is no fee for issuing certificates.
2) If you reside overseas, you must submit your application through a representative in Japan. If you do not have a representative in Japan, please contact the address and department listed below.
3) Request for a certificate by an agent
A power of attorney and copies of the identification documents listed in (3) above for both the applicant and the representative are required.
While there is no specific format for the power of attorney, please handwrite the following information:
・Date the Power of Attorney was created
・Agent’s address, phone number, name, and date of birth
・Scope of authorization (e.g., “I hereby authorize the above-named person to apply for and receive one English-language graduation certificate on my behalf”)
・Applicant’s address, contact information, name, seal, and date of birth
Please download and use the following documents as needed.
4) Issuance of Certificates After a Name Change
As a general rule, we do not issue certificates under a name that has been changed. Certificates are issued under the name used at the time of graduation.
If you require a certificate issued under your new name, please contact the following office or the designated department by phone in advance before requesting the certificate.
5) Regarding Teaching Licenses
For inquiries regarding the issuance of certificates of teaching license conferral, as well as the amendment or reissuance of teaching licenses, please contact the Board of Education that issued your license.
Please note that if you received your teaching license from this university upon graduation, please contact the Kochi Prefectural Board of Education, which serves as the central application office for university-issued teaching licenses.
6） 「社会福祉主事として任用される者に要求される資格の証明書」を希望されている方は、「卒業証明書」と「成績証明書」をお申込みください。
Billing Address and Contact Information
Please note that the billing address and contact point will vary depending on your department at the time of graduation (or program completion).
朝倉キャンパス
〒 780-8520 高知市曙町二丁目５番１号
学務課 証明担当
電話：(088)844-8261
FAX：(088)844-8367
≪所属≫
学部 ： 文理学部・人文学部・人文社会科学部・教育学部・理学部・理工学部・地域協働学部・土佐さきがけプログラム(国際人材育成コース及びグリーンサイエンス人材育成コース)
大学院： 人文社会科学研究科・教育学研究科・理学研究科・総合人間自然科学研究科（人文社会科学専攻、教育学専攻、理学専攻、理工学専攻、地域協働学専攻、スポーツ・芸術文化共創専攻、土佐さきがけプログラムグリーンサイエンス人材育成コース、教職実践高度化専攻、応用自然科学専攻）
岡豊キャンパス
〒 783-8505 南国市岡豊町小蓮
医学部・病院事務部 学生課
電話：(088)888-0394（教務係） … 学部担当
電話：(088)880-2263（大学院係) … 大学院担当
FAX：(088)880-2264（学部・大学院共通）
≪所属≫
学部 ： 医学部
大学院： 医学系研究科・総合人間自然科学研究科（医科学専攻、看護学専攻、医学専攻）
物部キャンパス
〒 783-8502 南国市物部乙２００
物部総務課 学務室
電話:(088)864-5113
FAX:(088)864-5134
≪所属≫
学部 ： 農学部・農林海洋科学部・土佐さきがけプログラム(生命・環境人材育成コース)
大学院 ： 農学研究科・黒潮圏海洋科学研究科・総合人間自然科学研究科（農学専攻、農林海洋科学専攻）・黒潮圏総合科学専攻